Unlike many other countries, having a company secretary is not mandatory for company operations in Indonesia. However, it is strongly recommended to help keep your company organised while you focus on your core business activities. Stay up to date and compliant to the latest regulations after your company incorporation when you appoint us as your trusted Indonesia company secretary. No more missing important deadlines and unknowingly breaking the laws as we guide you to full compliance – save costs and time.
What is a Company Secretary in Indonesia?
Corporate secretaries in Indonesia play a vital role in ensuring compliance with legal and regulatory requirements, maintaining good corporate governance practices, and facilitating effective communication between the company and relevant stakeholders. They are responsible for handling various administrative and secretarial tasks, including maintaining corporate records, preparing and filing necessary documents, organizing and documenting meetings, ensuring compliance with statutory obligations, and providing advice and support to the board of directors. Corporate secretaries in Indonesia help companies operate in accordance with the law and maintain transparency, accountability, and ethical conduct within the organization.
Different from other jurisdictions, there is no legal requirement for the appointment company secretary for companies unless you own a public company (Local PT).
Duties & Responsibilities of a Company Secretary in Indonesia
In Indonesia, a company secretary plays a crucial role in ensuring compliance with legal and regulatory requirements, promoting good corporate governance, and facilitating effective communication within the organization. They are responsible for a wide range of duties that contribute to the smooth operation and success of a company. From maintaining corporate records to advising the board of directors, their expertise and attention to detail are essential in navigating the complex business landscape of Indonesia.
- Annual General Meetings (AGM)
- General Meetings
- General Compliance
- Statutory Returns
- Report & Accounts
- Share Registration
- Shareholder Communication
- Shareholder Monitoring
- Share & Capital Issues, Transfers & Restructuring
- Compliance Alerts & Reminders
- Maintaining regular communications with the capital market regulatory agencies, including the Financial Services Authority and the Indonesia Stock Exchange, on all matters for the purpose of corporate governance and commercial transactions.
Check Your AGM & Annual Filing Due Date
Enter your company name to generate the dates for your AGM and annual filing.
Things to Consider When Choosing Your Company Secretary
When choosing your Indonesia Company Secretary, there are several important factors to consider. Here are some key things to keep in mind:
Hover Over Me!
Expertise and Experience
Expertise and Experience
Look for a company secretary with in-depth knowledge and experience in Indonesian corporate laws and regulations. They should be familiar with compliance requirements, corporate governance practices, and the specific needs of your industry.
Range of Services
Range of Services
Assess the range of services offered by the company secretary. Ensure they can handle all your company secretarial needs, including company formation, record keeping, regulatory filings, meeting support, and advisory services. A comprehensive suite of services will provide convenience and ensure all aspects of your company’s secretarial obligations are met.
Customized Solutions
Customized Solutions
Consider whether the company secretary can provide customized solutions tailored to your specific requirements. Every business is unique, and a one-size-fits-all approach may not be suitable. Look for a company secretary who takes the time to understand your business and offers personalized services that align with your goals and objectives.
Compliance and Regulatory Knowledge
Compliance and Regulatory Knowledge
Verify that the company secretary has a strong understanding of Indonesian compliance and regulatory requirements. They should stay up-to-date with changes in laws and regulations and proactively advise you on any compliance obligations or updates that may affect your company.
Timeliness and Accuracy
Timeliness and Accuracy
Ensure the company secretary has a track record of delivering timely and accurate services. Compliance deadlines are crucial, and any delays or errors can result in penalties or legal issues. Look for a company secretary known for their attention to detail and commitment to meeting deadlines.
Communication and Responsiveness
Communication and Responsiveness
Effective communication is vital when working with a company secretary. They should be responsive to your queries, provide regular updates, and keep you informed about important matters related to your company’s secretarial obligations. Prompt and transparent communication is essential for a successful partnership.
Reputation and Trustworthiness
Reputation and Trustworthiness
Research the reputation and credibility of the company secretary. Check for client testimonials, reviews, and their overall standing in the industry. A trusted and reputable company secretary will give you confidence in their ability to handle your company’s secretarial matters with professionalism and integrity.
Cost-Effectiveness
Cost-Effectiveness
While cost should not be the sole determining factor, consider the pricing structure and value for money offered by the company secretary. Compare their fees with the range of services provided and assess whether it aligns with your budget and the level of expertise and support you require.
Choosing the right Indonesia Company Secretary is crucial for maintaining compliance, good governance, and the smooth operation of your business. Carefully evaluate these factors to make an informed decision and select a company secretary that best suits your company’s needs and long-term goals.
One-stop Corporate Service Provider in Indonesia
Centralise all your business requirements by engaging a top regional corporate service provider beyond just Indonesia corporate secretarial services. Find out why we can be your enabler of your business success and growth.
- Indonesia company registration
- Indonesia work visa application
- Bank account opening
- Accounting & auditing
- Annual reporting
- Asset Management
Expert Guides on Indonesia Corporate Secretary
Equip yourself with business knowledge to ensure that you engage the right company secretary for your business and how you can stay compliant with all governmental regulations.
Experienced Business Consultants
Our 2 Decades of Proven Expertise Will Guide Your Business
With over two decades of experience across Singapore, Malaysia, Indonesia, and Hong Kong, we have proudly facilitated the incorporation of more than 2,000 companies across various jurisdictions. Our expertise is further highlighted by a 93% success rate in securing Indonesia KITAS applications, underscoring our dedication to achieving client success. As trusted advisors, we specialize in leveraging strategic networks and market insights to empower businesses, ensuring seamless registration and a strong foundation for growth in competitive markets.
