Steps to Obtain a Work Visa in Indonesia
There are 4 main steps to secure a work visa in Indonesia.
#1 – Approval from the government and Submission of ‘Rencana Penempatan Tenaga Kerja Asing’ (RPTKA) to the Ministry of Manpower
Employers employing a foreign national must first get a formal government approval to do so before applying for a VITAS permit visa. Requesting approval either takes the form of an announcement letter (SPT), or letter from the Indonesia Investment Coordinating Board (BKPM) indicating that an employment contract has been signed.
Additionally, the Expatriate Placement Plan, or a RPTKA is also required to be submitted to the Ministry of Manpower. When approved, this RPTKA will be used as the basis for issuing a limited stay permit (ITAS) to the foreign employee in question.
Documents Required obtaining an RPTKA
A letter detailing the reasons for hiring a foreign national, and his/her role in the company;
A copy of all sponsorship’s company documents. Please note that to hire foreign worker, the company’s paid up capital must be at least IDR 1,100,000,000 per one foreign worker
Recommendation letter from another institution for certain type of company such as Oil and Gas; mining and transportation. This is not needed for a trading or consulting company
Copy of the Manpower Report (WajibLaporKetenagakerjaan – WLK), an annual report to the labour department stating the number of expats and local workers employed in the company (issued online by Ministry of Manpower)
Company organization structure chart
One Indonesian counterpart employee per expat (not required for directors and commissioners or non-resident directors/commissioners)
However, there are exceptions for companies that are employing foreign workers for certain roles that do not need to apply for a RPTKA, including;
Shareholders of the company’s board of directors or board of commissioners
Diplomatic and consular officers
Certain types of government work
#2 – Apply for a work permit (IMTA)
Once the RPTKA has been approved, employers are required to apply for an IMTA. To do so, they must also submit personal information about the applicant to the Ministry of Manpower. These information will be processed and approved in no longer than two working days.
This information includes their gender, nationality, place and date of birth, passport number and length of time it is valid for, their job role and how long they have worked for the company, along with certificates of education and work experience.
IMTAs are issued for a maximum period of one year. This can be extended in line with how long the RPTKA is valid for, up to a maximum period of two years.
The documents required to obtain an IMTA comprise a:
Proof of an education certificate relevant to the position
A certificate of competence or work experience of at least five years in a position relevant to the position
An insurance policy issued by an insurance company incorporated in Indonesia
A statement from the expat agreeing to transfer his/her knowledge to Indonesian counterpart
Receipt of the DKP-TKA payment (US$ 100 per month or of US$1,200 per year)
Two coloured photographs with red background (edited photo is unacceptable)
Possess a Taxpayer Identity Number (TIN/NPWP) and have already registered in the National Social Security System (BPJS) if you have worked in Indonesia more than 6 months