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Indonesia Company Incorporation

ID Company Incorporation

Indonesia is the fourth most populous country in the world. It has become a transit area for traders that could develop Indonesia’s tourism activities and a good location for traders to do export and import as it is strategically located in between two continents (Asia and Australia) and two Oceans (Indian and Pacific).  

With it being the growing economy of the South East Asia region, many foreign investors are seeking ways to expand their business activities in Indonesia. Well, look no further because you’ve came to the right place. In Paul Hype Page and Co, we will adhere to all your administration and business needs in accordance with Indonesia regulations and requirements. 

 

What Distinguish us from our Competitors?

Our state-of-the-art facilities and pending patent ibizfile system mean: 

  • You don’t need to go out of your way to visit a lawyer, registrar of oath, official councillor, or any government official in your home country to certify true copies of your identity card or passport. Hence, physical presence is not required with our system 
  • All directors and shareholder are now able to complete signing of documents and all submission via our ibizfile system online 

Collection and viewing of all the company incorporation documents can be done online. It’s a trusted and secure system that has been tested for years, so there will be no breach of your data. 

 

How Paul Hype Page & Co conduct this 

Before we incorporate your company, it is necessary for us to know who you are through the Know Your Customer (KYC) process. The regulations will assist the relevant authorities in knowing understanding all financial dealings better to monitor any transactions for identification and preventing suspicious transactions. 

 

Know Your Customer (KYC) Process for Incorporation 

Know your customer (KYC) refers to the due diligence activities that all regulated companies must perform to ascertain relevant information from their clients who are doing business with them. This is a necessary measure to ensure that everyone who has a company in Indonesia are legitimate entities and is not merely there to conduct any unlawful activity. 

With our ibizfile system, together with the assistance of Dow Jones, the process of conducting a KYC search is easy, effective, and legitimate. 

 

The Importance of Know Your Customer

It is important for us to understand who you are. Paul Hype Page & Co has a long-standing history with many reputable clients. With that in mind, we do not want to engage into any businesses with individuals and/or companies that will tarnish the image of this company, the image of Indonesia, and the country that our potential clients hail from. 

Indonesia was blacklisted by Financial Action Task Force (FATF), an inter-governmental body fighting money laundering, back in the year 2012. Indonesia was only taken off the blacklist in 2017 and ever since, the Bank Indonesia (BI) issued new regulations covering credit card issuers, electronic money providers, remittance and money transfer companies as well as fintech startups.  

Bank Indonesia issued Bank Indonesia Regulation No. 3/10/PBI/2001 concerning Application of Know Your Customer Principles. This is one of several measures designed to prevent the banking system from being directly or indirectly exploited by criminals for money laundering. 

With recent developing news that involves money laundering, we have become more cautious. Therefore, Paul Hype Page & Co carries out our own internal KYC procedure to ensure that a smooth company incorporation for our clients here in the Indonesia. 

In Paul Hype Page & Co, we believe in having the ‘RIGHT CUSTOMERS’, and we strive for the continuity of it. This will ensure continued growth for us and for your business. 

 

When Client due Diligence is Required 

Client due diligence is required when an institution covered by AML and Countering the Financing of Terrorism (CFT) regulations enters a business relationship with a client. 

This process applies not only to Paul Hype Page and Co’s new clients, but also to existing clients to ensure that records remain up-to-date and relevant. 

 

Documents Required for the due Diligence Process

  • Passport and/or NRIC 
  • Utility bills, bank statements of individuals (local or foreign address) 
  • Details on the business and ownership structure 
  • Information from other regulated persons to help verify the identity, ownership and control structure of the client 

 

Advantage that Comes with Implementing Internal Know your Customer (KYC) process

  • Safeguarding your interest as a client of Paul Hype Page and Co. 
  • Preventing scammers from participating in any malicious activities that may affect your business 
  • Combating criminal acts, i.e. money laundering and terrorism activities 
  • Ensuring the safety of your company’s assets 
  • Avoiding legal, tax and reputational issues 
  • Establishing your credibility with banks and government in Indonesia 

 

Passing the required Know your Customer (KYC) and Anti Money Laundering (AML) checks

  • With the recent 1 Malaysia Development Berhad case that shook the whole world, surrounding countries around Malaysia such as Indonesia and Singapore is taking a stricter approach with new investors coming into their countries. That means, when you are getting your company registered in Indonesia, we at Paul Hype Page will conduct a stringent search on you and your company, so that the Indonesia incorporation process will be an easier process. 
  • We at Paul Hype Page believes, that it is best to have the right customers rather than having all the customers. 

 

Common Problems Faced by Foreigner When Incorporating a Business in Indonesia 

 

Opening a company’s bank account as an expat 

Technically, it is possible for a foreign corporate entity or foreign investors to open a company’s bank account in Indonesia. Opening a company’s bank account in Indonesia should not be difficult, but different bank might impose different rules and requirements for the application.  

When you are ready to start a business in Indonesia, it is definitely worth engaging with Paul Hype Page & Co where you can open a company’s bank account with the assistance from our experienced Corporate Specialist in Indonesia. 

 

Local Company, PT 

A Local Company, PT in Indonesia have much more benefits in Indonesia in comparison to Foreign Owned Company. However, to set up a Local Company, PT in Indonesia, the ownership of the company must be 100% local citizens. This led to a major inconvenience towards foreign investors as they would not be able to exercise their ultimate control over the company and how it is managed. This is not preferable by many foreign investors as the local nominee could claim the ownership rights of their share entirely and leave the foreign investor without giving him the opportunity to pursue legal action against the local nominee. 

Nevertheless, there is a way in which foreign investors can still gain control of a Local Company, PT. They can do so by opening the company’s bank account overseas such as in Singapore or Malaysia. Here at Paul Hype Page, we have offices located in Singapore and Malaysia. Therefore, we can provide foreign investors with further assistance in setting up a Local Company, PT in Indonesia and to assist them in opening a bank account overseas. 

 

Foreign Owned Company, PT PMA  

Foreign investors may think that they would be able to invest in companies they are interested in or are in huge demand in Indonesia. However, the Indonesian Government only allows foreign investors to invest in certain business sectors in accordance to the Indonesian’s Negative Investment List. The Negative Investment List states out the percentages of the ownership that are allowed for foreign investors in a business sectors or industries in Indonesia. 

Besides that, to open a PT PMA company, foreign investors would be required to deposit a minimum of IDR 2.5 billion (USD 180,000.00) as the paid-up capital of the company regardless of the company size. This would cause major inconvenience for small foreign investors as USD 180,000.00 is a big sum of money just to set up a small company.  

In addition to the paid-up capital, foreign investors are also required to present an investment plan of IDR 10 billion (USD 750,000.00) in about 1-5 years, depending on their business sectors. Similarly, this would be a major problem for most foreign investors. 

Paul Hype Page has came prepared with a solution to these major difficulties that will be faced by foreign investors in setting up a PT PMA. In relation to the minimum paid-up capital of USD 180,000.00, Paul Hype Page would be able to offer a loan to suitable foreign investors to cover the full paid-up capital deposit.  

On the other hand, in regards to the huge amount of investment plan, Paul Hype Page would be able to assist foreign investors to meet the investment plan requirement of USD 750,000.00 by setting up a company in Singapore or Malaysia.  

Contact us or *click here to find out more on solutions in which Paul Hype Page can assist foreign investors on these major problems faced by them. 

 

Types of Business Entities in Indonesia 

Perseroan Terbatas (PT) 

Perseroan Terbatas (PT) or also known as Limited Liability Company is a legal entity to run a business that consists of capital shares, which is a part owner of shares owned. A majority of the companies in Indonesia are Local PT. It is a limited liability company that is fully owned by the Citizens of Indonesia as only Indonesian individuals or legal entities can be shareholders of a Local PT company. In a local PT company, it is also required to have at least 1 director, 1 commissioner and a minimum of 2 shareholders. 

 

Key Benefits: 

  • Can carry out many business activities in various business fields  
  • Lower minimum paid-up capital than foreign owned company 
  • Legal Protection Pursuant to the Laws and Regulations  
  • Clear Separation between Personal Asset and Company Asset 

 

Foreign Owned Company (PT PMA) 

In Indonesia this is known as PT PMA (Perseroan Terbatas Penanaman Modal Asing). This is a legal entity which foreigner can use to conduct commercial activities in Indonesia established under the Indonesia law. In a PT PMA, foreigner both individual and legal entities can be registered as shareholder. However, the shares of PT PMA can be owned up to 100% by foreign investors subject to the Negative Investment List. 

Based on Indonesia company law, every PMA should have at least 1 director, 1 commissioner and 2 shareholders. The shareholders can be either an individual (foreigner or local) or a legal entity, but at least one of the shareholders needs to be a foreign individual (or foreign legal entity).

 

Key Benefits: 

  • Shares of PMA can be owned up to 100% by the foreign investors, but subject to the Negative Investment List 
  • On-site tax or import duties are lower 
  • Has same rights and responsibilities as local companies 

 

Representative Office 

 

A representative office is an office set up by a company located outside of Indonesia (parent company) to take care of its business in Indonesia. It frequently occurs that a foreign investor opens a representative office in Indonesia first in order to ‘get to know the market’ before opening a PT PMA business if the findings turns out to be positive. 

 

Key Benefits: 

  • No capital requirement 
  • Allowed to hire employees 
  • Entitled to a limited stay permit (KITAS) 

 

Documents Required for an Indonesia Company Registration 

General documents requirements:

  1. Rental agreement between the company and building management 
  2. Original building domicile/statement from the building management 
  3. Building and land tax receipt including the payment approval of current year 
  4. Certificate of ownership if the building is owned 
  5. Statement for lease and use space office (if any) 
  6. Office photos (minimum 3 photos : reception, signage of the company & office room with activity in it) 
  7. Statement of domicile issued by the company and must be acknowledged by the building management 
  8. Company letterhead and copy/sample design for company stamp 

 

Personal documents requirements: 

  1. Foreigner: color copy passport with validity minimum 18 months and 4 blank pages 
  2. Local: Indonesia ID card & Taxpayer Identity Number 
  3. Family card 
  4. Resident domicile letter 
  5. Recent photo with red background (edited photo is unacceptable) 

 

Shareholder documents requirements (for foreign legal entity): 

  1. Copy of Deed of Establishment and its amendment (should be in English or Bahasa) 
  2. Business registration certificate 
  3. Board of Directors structure 

 

Shareholder documents requirements (for local legal entity) 

  1. Copy of all company’s documents (Deed of Establishment, tax identity number, domicile letter, business license or business registration certificate) 
  2. Copy of ID card and taxpayer ID number for each local BoD and copy passports if any foreigner in it 

 

Shareholder document requirement (for foreigner):

Copy passport with validity minimum 18 months and 4 blank pages 

 

We Will Be There For Your Challenges After Incorporation 

Challenges that might occur to you as a business owner in Indonesia includes: 

 

Regulations

To keep up with the regulations in Indonesia is a common pitfall for many new foreign businesses. 

 

Obtaining Work Passes 

Foreigners who wish to reside and work in Indonesia need a valid working permit to do so. The labour legislation imposed by the Ministry of Manpower and Transmigration (MOMT) have set out the requirements to obtain a working permit.  

The Indonesian government also imposed strict employment limits on foreign workers can make it difficult to bring manpower in from other countries. Presidential Regulation No. 20/2018 on the Use of Foreign Workers in Indonesia sets out the key points on ways in which you could employ foreign workers. 

 

Culture

Being a country of multi-ethnic society, it is vital that a newbie appreciate and understand all the many different customs and traditions that could impact the Indonesian business culture and etiquette. 

 

Conclusion 

In Paul Hype Page & Co, we will help you to, 

  • Get timely updates on the status of your documents and proposed suggestions
  • Simple, virtual services that meet industry standards
  • Electronic accessibility through our website
  • Find the best prices, required licenses, check on common practice and report any advantages
  • Help you make structured decisions about your company
  • Help you benefit from our years of business activities and compliance experience